Wayfinding

Access Level: All Users – View Only | Admin, Admin Plus & Super Admin – Bookable
Location: Web Portal
Scope: Real-time visual view of workplace availability and floor activity

Overview

Wayfinding provides a real-time visual view of the workplace through the Smart Space Pro floor plan.

Users can view desk and meeting room locations, workplace amenities and current availability. Admin, Admin Plus and Super Admin users can also make bookings directly from the Wayfinder.

Wayfinding is available through the Web Portal only.

Using Wayfinding

Use the Wayfinder to:

  • Select a floor

  • Change the date and time being viewed

  • Zoom and move around the floor plan

  • Search for a desk or user

  • View desk availability and booking status

  • Identify Functions and Workhubs

  • Locate meeting rooms and workplace amenities

  • Identify WHS contacts

Understanding Desk Availability

Desk status is displayed directly on the floor plan and updates using live Smart Space Pro booking data.

Depending on the selected date and time, a desk may display as:

  • Available

  • Booked

  • Booked & Checked-In

The desk list can also be used to view current availability and booking information.

Searching for Desks & Users

Use the search tools to quickly locate a particular desk or user within the workplace.

This can be useful when:

  • Finding an available desk

  • Locating a colleague

  • Identifying where a user is booked

  • Navigating larger floor plans

Finding WHS Contacts

Wayfinding includes quick filters for:

  • Fire Wardens

  • First Aid Officers

Select the relevant filter to identify available WHS contacts and their location within the workplace.

WHS roles are managed through User Management.

Bookable Wayfinding

Admin, Admin Plus and Super Admin users can make bookings directly from the Wayfinder.

To book:

  1. Select the required floor

  2. Select the required date and time

  3. Locate an available desk

  4. Select the desk on the floor plan or from the desk list

  5. Select Book

  6. Complete the booking details

  7. Confirm the booking

Where the user's permissions allow, bookings can also be created on behalf of another user.

Booking Rules

Bookings made through Wayfinding follow the same booking rules and permissions configured within Smart Space Pro.

This includes applicable:

  • Booking windows

  • Function and Workhub access

  • Desk availability

  • User permissions

Important: Wayfinding displays live system information. Changes to bookings, desk configuration, Functions or Workhubs are reflected in the Wayfinder.

Related: See Functions & Workhubs, Floor & Desk Configuration, and User Management for information about the settings that control what users see and can book through Wayfinding.